Position Summary:

The Utility Coordinator supports the daily operations of the utility division by providing comprehensive administrative, logistical, and operational support to Project Managers, General Foremen, field crews, and other departments. This position plays a vital role in ensuring seamless coordination of utility projects, maintaining compliance with company policies and safety standards, and assisting with workforce and resource management.

Essential Duties & Responsibilities:

Administrative & Operational Support:

• Provide direct administrative assistance to Project Managers (PMs) and General Foremen (GFs).
• Process weekly timesheets for payroll and billing across Dominion, Cooperative, and contract crews.
• Follow up with foremen and GFs on missing daily reports required for billing.
• Reconcile credit card statements and manage purchase orders, invoice queues, and billing documentation.
• Assist with job bids, including downloading/printing plans and specs and obtaining vendor/subcontractor quotes.
• Assist with work-in-progress (WIP) tracking, accounts receivable (AR), and storm response coordination.

Employee Onboarding & HR Coordination:

• Coordinate with HR and GFs on onboarding tasks including tracking spreadsheets, vacation calendars, and review schedules.
• Process employee terminations, gather GEC property, and manage termination checklists and communications.
• Manage badging requests and uniform programs, including monthly statement reconciliation.
• Pull employment reports for 90-day reviews and prepare baseline evaluation forms.
• Coordinate monthly benefits meetings (insurance, 401K) and communicate access details to employees.

Fleet & Resource Management:

• Assist with hotel bookings, per-diems, and associated customer invoicing and credit card coding.
• Support fleet maintenance tracking, including mileage reports and service information.
• Coordinate tool purchases and repairs with the tool room and vendors.

Safety, Compliance & Documentation:

• Support safety initiatives, including Pen Program tracking and safety meeting reporting.
• Assist with utility system claims, customer complaints, and associated documentation.
• Prepare and track required documentation for apprenticeships, project submittals, and closeouts.
• Maintain compliance tracking for safety programs and company standards.
• Request and maintain notary status (GEC to cover associated expenses).

Technology & IT Coordination:

• Provide basic IT support for field crews (phones, iPads, document access) and escalate to IT as needed.
• Facilitate IT and technology setup for new hires and equipment coordination.

General Support & Coordination:

• Set up meetings (room scheduling, refreshments, paperwork).
• Serve as a backup to the Utility Coordinator supporting the Duke side.
• Perform other duties as needed to meet evolving business and departmental needs.

Qualifications & Requirements

• High school diploma or equivalent (Associate's or Bachelor’s degree preferred).
• Minimum 2 years of experience in administrative, operations, or coordinator role (utility or construction experience a plus).
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); familiarity with CRM and billing systems preferred.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication abilities.
• High attention to detail and strong data accuracy.
• Demonstrated ability to manage confidential and time-sensitive information responsibly.
• Positive, customer-focused attitude with flexibility in a fast-paced environment.
• Ability to work independently and collaboratively with cross-functional teams.

Why work at Gregory Electric?

Embracing a Family Atmosphere: At Gregory Electric, you won't be just another "employee" but a valued member of our close-knit community.

Comprehensive Benefits: We offer a range of benefits, including a 401k plan with a company match and fully paid individual health insurance.

Commitment to Longevity and Stability: Enjoy the security of a stable and enduring workplace.

Career Growth Opportunities: Gregory Electric provides avenues for career advancement, including apprenticeship programs and paid training.

Balanced Work-Life Local Travel: Our local travel opportunities allow you to maintain a healthy work-life balance, ensuring quality time with your family.

Apply now at  www.gregoryelectric.com/careers/

Gregory Electric Company, Inc. is an equal opportunity employer committed to creating a diverse workforce. We consider all applicants without regard to race, religion, color, sex, age, national origin, sexual orientation, gender identity, disability, or veteran status or any other right protected by state or federal law. Gregory Electric Company, Inc. is a Drug Free Workplace.